ROTONDA LAKES CONSERVATION ASSOCIATION
BOARD OF DIRECTORS’ MEETING
JANUARY 23, 2019
The duly noticed Board of Directors’ Meeting of the Rotonda Lakes Conservation Association, Inc. was held on Wednesday, January 23, 2019 in the Management office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 1 p.m. by Gerry Chesney, President and Chairperson. Directors in attendance were Gerry Chesney, Joe Finn, and Tom McCombs. Jim McNally and Linda Konings were excused. Also present were Property Managers Brenda Wright and Tim Freeman along with other owners per the attached sign in sheet.
MOTION was made by Joe Finn, seconded by Tom McCombs, and unanimously carried to approve the Minutes of the December 5, 2018 Board meeting as submitted.
Tim Freeman highlighted the monthly Financial Report noting that all accounts balance, there are no concerns, and accounts overall are in line with the budget. In addition, he presented the Directors with the annual engagement letter for Webb, Lorah, CPA firm to perform the annual financial review of the Association finances. After discussion, MOTION was made, seconded, and unanimously carried to approve the 2019 Proposed Budget as presented.
ACC: Owners/Builders of the following properties submitted plans and applications for new construction. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction and addressed variances as set out below.
106 Boxwood Lane and 108 Boxwood Lane: After review, MOTION was made by Tom McCombs, seconded by Joe Finn and unanimously carried to approve plans and applications for new construction with the following contingencies:
1. Per Association Guidelines for New Construction (copy attached), owner/builder will either add a second window or a raised stucco motif “faux” window of at least fifteen (15) square feet to both left and right elevations.
2. In addition to original submitted landscape plan, owner/builder to add at least one additional type of plant to the beds across the front elevation and rounding the front corners as set out on the original landscape plan.
167 Australian Drive: After review, MOTION was made by Gerry Chesney, seconded by Joe Finn and unanimously carried to approve plans and application with the following contingencies:
1. Per Association Guidelines for New Construction (copy attached), owner/builder will add to right elevation a side garage door containing a half window in it to meet the Association guidelines for 2 windows on each right and left elevations.
2. Roof overhang is to be 18 inches.
3. If owner/builder opts to add pool, forward pool plans for review and approval prior to commencement of installation of pool.
155 Yellow Pine Drive: After review, MOTION was made by Joe Finn, seconded by Tom McCombs and unanimously carried to approve plans and application as submitted with the following contingency.
1. If pool will be added in future, please submit pool plans for Association review and approval prior to installation of pool.
The following requests for modification were reviewed by the Directors:
i. 191 Australian Dr. (109 Ingram) – Install Spa and Landscape; in addition to the plantings on the new landscape plan, owner to place shrubs on both right and left front corners of the home and the plantings across the front of the home should be sizable enough to be seen at the street level.
ii. 196 Apollo Dr. – Install Fence
iii. 105 Turtle Dr – Remove/Install Roof & Solar Panels
iv. 191 Apollo Dr – Installation of Pool
v. 123 Jade St. – Install Pavers
vi. 179 Antis Dr – Repaint & Install Decorative Shutters
vii. 366 Baytree Dr – Install Antenna for Internet Service – Owner will be informed that Article 8, Paragraph (a) of the Association Covenants & Restrictions reflect that “no impact” home-based businesses are permitted in the Rotonda Lakes community.
viii. 130 Baytree Dr – Repaint
ix. 234 Baytree Dr – Repaint
After discussion, MOTION was made by Joe Finn, seconded by Tom McCombs, and unanimously carried to approve the above requests with the contingencies, if any, set out next to the request.
Beautification & Landscaping: No report.
Deed Restrictions: Brenda Wright reported that there were some parking and sign violations and owners are responding positively to the courtesy letters. Owner of 118 Albatross Road submitted a request to place a “for sale” sign on her vehicle parked on her driveway. After discussion, MOTION was made by Tom McCombs, seconded by Joe Finn, and unanimously carried to approve the hardship request to place the temporary “for sale” sign on the vehicle through April 2019.
OLD BUSINESS None at this time.
NEW BUSINESS None at this time.
MEMBERSHIP INPUT None at this time.
OTHER NEW BUSINESS
Payables: Payables were reviewed and signed.
Annual Member Meeting packets are being prepared. It was suggested to add a request for owners to forward their email addresses to the Management Office.
Vacant lot mowing will be delayed until Spring due to weather conditions.
Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, February 27, 2019 at 1:00 p.m. in the Association Management Office.
There being no further business, the meeting adjourned at 2:50 p.m.
Community Association Manager