Board Minutes 9/27/17

ROTONDA LAKES CONSERVATION ASSOCIATION, INC.
BOARD OF DIRECTORS’ MEETING
SEPTMBER 27, 2017

The duly noticed Board of Directors’ meeting of the Rotonda Lakes Conservation Association, Inc. was held on Wednesday, September 27, 2017 in the Management Office. The meeting was called to order at 1:00 p.m. by Chairman, Rick Gardner. Directors in attendance in person were Linda Konings and Keith Cline. Rick Gardner was present via phone and Gerry Chesney and Jim McNally were excused. Also present were Association Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present so the meeting could proceed.

MINUTES
MOTION was made by Linda Konings, seconded by Keith Cline, and unanimously carried to approve the minutes of the May 31, 2017 Board meeting as presented.

TREASURER’S REPORT Brenda Wright highlighted the Financial Report noting that all accounts balance and are in line with budget.

COMMITTEE REPORTS
ACC: Owners/Builders of the following properties had previously submitted plans and applications for new construction. The Association consultant reviewed the plans and applications and revised plans/applications for some and found that they meet the Association established criteria for new construction. Due to summer meeting schedule, Directors had individually reviewed, signed off on, and approved the below set out applications and plans and they are now brought before the Board for ratification. After review of the plans and applications, and revised plans and applications for some, MOTION was made by Linda Konings, seconded by Keith Cline, and unanimously carried to approve the revised applications and plans for new construction for the above lots as set out below.

1. 109 Ingram Boulevard
2. 100 Dana Way
a. In addition to submitted landscape plan, Owner / Builder to add some landscaping to right (garage wall) to soften long expanse of wall.
b. Builder confirmed roof overhang will be 18 inches to meet Association New Construction Guidelines.
3. 184 Albatross Road
a. In addition to submitted landscape plan, Builder to add landscaping to right and left front corner elevations by wrapping landscape on the right and left walls to soften long expanse of wall.
b. Builder and/or Owner to grade, sod, and mow area between rear lot line and top of bank of Butterford Waterway.
c. Builder to sight screen the pool equipment with plantings of sufficient maturity when planted to screen the equipment.
4. 233 Antis Drive
a. In addition to submitted landscape plan, Builder to add some landscaping on front right corner wrapping the landscaping on the right elevation to soften long expanse of wall.
5. 110 Haddock Drive
a. In addition to submitted landscape plan, Owner/Builder to add some landscaping on the left elevation to soften long expanse of wall by wrapping landscaping from left front corner.
b. Builder/Owner to grade, sod, and mow area between rear property line and water’s edge.
6. 290 Albatross Road
a. In addition to submitted landscape plan, Builder to add some landscaping to left (garage wall) elevation to soften long expanse of walls.

Model Home Sign: Builder of 100 Cabana Way presented a drawing including colors of an oversized model home sign to be placed on this lot. Due to summer meeting schedule, Directors had individually reviewed, signed off on, and approved the oversized model home sign and it is now brought before the Board for ratification. After discussion, MOTION was made by Keith Cline and seconded by Linda Konings to officially approve and ratify the Board’s decision to approve the referenced oversized model home sign.

Homes Made Possible Alternative Front Elevations: Homes Made Possible has 10 additional lots along Baytree Drive where they are currently building 10 homes. The Board had previously informed owner/builder that they would need to present completely different front elevations for the next 10 homes. Builder/Owner presented two alternative front elevations for the Board to review. After review, the Board determined that the alternatives presented too closely resemble the current homes being built. The Board recommended that the Builder/Owner present at least three (3) separate front elevations for the remaining 10 lots and should not include either of the elevations currently being built on the first 10 lots. Mr. Freeman will contact builder.

RMC: None to be presented at this time.

Beautification and Landscaping: Mr. Freeman reported that palm tree trimming will be completed later this season due to delay with contractors being overwhelmed with work after Hurricane Irma. The mowers mowed soon after Hurricane Irma and left a few ruts in the community. The Mower Contractor has addressed this issue with his crew. The swales are definitely too wet to mow at this time. There will be two more mows this year including one just prior to Thanksgiving. An owner suggested the Contractor use boom mower on the wet swales. Mr. Freeman will obtain an estimate from the Contractor for the boom mowing.
The Landscape Maintenance Contractor will address the park area for storm debris. Mr. Freeman informed the Board there were some trees downed on some of the Association’s drainage areas during Hurricane Irma that will need to be cleaned-up and may possibly need to re-grade some of the drainage areas. An engineering firm may need to be contacted to assess if drainage areas need to be repaired.

Deed Restrictions: Deed Restriction report was highlighted and Board was informed that most of the deed restriction violations have been corrected or the owners are working on them. In the next few weeks the community will be reviewed for any remaining storm damage and letters will be sent to owners requesting that they address toppled/damaged trees, etc. Owner noted that the swale at new home on Redwood Road was damaged and owner requested review for drainage concerns.

OLD BUSINESS:
Association Entrance Signs: Mr. Freeman reported that he has not heard back from Charlotte County Zoning Department on the status of the Association’s right of way permit for the Association sign on Gasparilla Road. Additionally, he is currently working with a contractor with a dimensional sign. He will work with Contractor for an estimate and drawing for presentation to the Directors for their review.

Dock on the Park Lake: Mr. Freeman is awaiting information from the dock contractor.

Covenants Review: The Covenants Review Committee met, Mr. Freeman plans to put together a redline edition of the amended covenants for Board review by the next Board meeting, then the Board recommendations will be forwarded to the attorney for his review.

NEW BUSINESS Directors recommended scheduling the Annual Membership Meeting on Wednesday, March 28, 2018 at 1 p.m. in the Association Management Office. The First Notice of Election will be mailed to owners along with the Annual Newsletter.

OTHER BUSINESS: None at this time.

Membership Input: None at this time.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, October 25, 2017 at 1 p.m. in the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 2:50 p.m.

Respectfully submitted,

Brenda Wright
Association Management