Board Minutes 9/26/18

ROTONDA LAKES CONSERVATION ASSOCIATION
BOARD OF DIRECTORS’ MEETING
SEPTEMBER 26, 2018

The duly noticed Board of Directors’ Meeting of the Rotonda Lakes Conservation Association, Inc. was held on Wednesday, September 26, 2018 in the Management office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 1:00 p.m. by Gerry Chesney, Vice President and Chairperson. Directors in attendance were Gerry Chesney, Jim McNally, Joe Finn, Linda Konings and Tom McCombs. Also present were Property Managers Brenda Wright, Tim Freeman and Assistant Lisa Labarre.

MOTION was made by Gerry Chesney, seconded by Jim McNally and unanimously carried to approve appointing Thomas McCombs as a Director to fulfill the remaining term of Director Rick Gardner, who moved out of the area. This term will expire at the annual meeting in March 2019.

MINUTES
MOTION was made by Joe Finn, seconded by Jim McNally, and unanimously carried to approve the Minutes of the June 20, 2018 Board meeting as submitted.

TREASURER’S REPORT

Brenda Wright highlighted the monthly Financial Report noting that all accounts balance, there are no concerns, and accounts overall are in line with the budget. MOTION was made by Linda Konings, seconded by Jim McNally, and unanimously approved to retain Tim Freeman, Gerry Chesney, Linda Konings and Jim McNally as signers on the Centennial Bank money market and CD accounts, and remove Rick Gardner and Royce Neidlinger as signers. Additionally, the Management company name will be changed on the account from Professional Property Services to Grande Property Services.

COMMITTEE REPORTS
RMC:
1. Owners at 184 Linda Lee Drive submitted request to install a six foot high white vinyl privacy fence along the property line abutting the property at 180 Linda Lee Drive beginning at the end of the pool cage and ending at the front of the home. Owners of 180 Linda Lee Drive previously submitted a request for a fence in that same location. Owners of 184 Linda Lee Drive and 180 Linda Lee Drive were present at the meeting and agreed to the following motion. After discussion, MOTION was made by Joe Finn, seconded by Tom McCombs to approve 184 Linda Lee Drive’s request, contingent upon the fence being situated on the property line but such that the entire fence sits on property owned by 184 Linda Lee Drive and owners of 184 Linda Lee Drive shall maintain the entire fence and any vegetation that may grow onto it and owners of 180 Linda Lee Drive may trim any vegetation that grows over, around, or under the fence onto their property. Additionally, owners of 180 Linda Lee Drive shall withdraw their request for a fence in that same location.

2. Owner at 131 Cabana Way submitted a request to paint house and garage. MOTION made by Linda Konings, seconded by Gerry Chesney, and unanimously carried to approve request.

ACC: Owners/Builders of the following properties submitted plans and applications for new construction. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction.

156 Apollo Drive: After review, MOTION was made by Tom McCombs, seconded by Linda Konings and unanimously carried to approve plans and application with the following contingencies:
a.) Sight screen pool equipment with sight screen materials listed on application.
b.) In addition to submitted landscape plan, builder/owners to add landscape to left and right
front corners wrapping to side elevations.

215 Jennifer Drive: After review, MOTION was made by Joe Finn, seconded by Jim McNally and unanimously carried to approve plans and application with the following contingencies:
a.) Sight screen pool equipment with approved materials listed on application.
b.) In addition to submitted landscape plan, builder to add landscape at left and right front
corners wrapping to side elevations.

134 Cabana Way: After review, MOTION was made by Joe Finn, seconded by Jim McNally and unanimously carried to approve plans and application with the following contingencies:
a.) Sight screen pool equipment with materials listed on application.
b.) In addition to submitted landscape plan, builder to add landscape at left and right front
corners wrapping to side elevations.

105 Haddock Drive: After review, MOTION was made by Tom McCombs, seconded by Jim McNally and unanimously carried to approve plans and application as submitted.

146 Linda Lee Drive: After review, MOTION was made by Jim McNally, seconded by Tom McCombs and unanimously carried to approve plans and application with the following contingencies:
a.) Owner/Builder to grade, sod, & mow area between property line and top of bank
of Butterford Waterway.
b.) Once pool plans are finalized, owner/builder to submit plans including cage type and color
for Board review and approval prior to commencement of installation of pool. Pool
equipment needs to be behind sight screen.

100 Dana Way: After review, MOTION was made by Linda Konings, seconded by Joe Finn and unanimously carried to NOT approve the main and trim color change request as submitted. Owner was advised that if he decides not to paint the house the original approved main and trim colors, he may submit other main and trim color choices for the Association to review and approve prior to commencement of painting.

108 Albatross: After some discussion, the Board noted the application and plans packet for this new construction was incomplete and, therefore, they could not review it.

Deed Restrictions: Brenda Wright reported that there were some violations for tall grass, weeds, landscape debris piles, parking, dirty driveways, and a couple of rental signs on lawns. The majority have been corrected and owners are in the process of correcting the remaining violations.

OLD BUSINESS
Community Signs: MOTION was made by Joe Finn, seconded by Tom McCombs, and unanimously carried to approve replacing the sign at the Albatross Road entrance (near the intersection of Boundary Boulevard) with a highly durable plastic sign identical to others recently replaced in the community.

NEW BUSINESS
Bulletin Board: Tim Freeman suggested that a centrally located bulletin board be installed in the community for meeting notices and Association news postings. MOTION was made by Jim McNally, seconded by Linda Konings, and unanimously approved for Management to purchase and install a bulletin board at the lake park parking lot, with cost not to exceed $700.00.
Architectural Control Committee: Due to time constraints, it was agreed to table this item until the next meeting.

MSBU Advisory Board: Petition to create a MSBU Advisory Board was circulated to those in attendance.

MEMBERSHIP INPUT
There was a brief question and answer session regarding some deed restrictions and lot clearing questions.

OTHER NEW BUSINESS
Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, October 24, 2018 at 1:00 p.m. in the Association Management Office.

ADJOURNMENT

There being no further business, the meeting adjourned at 2:50 p.m.

Respectfully submitted,

Lisa Labarre, Administrative Assistant