Board Minutes 5/31/17

ROTONDA LAKES CONSERVATION ASSOCIATION, INC.
BOARD OF DIRECTORS’ MEETING
MAY 31, 2017

The duly noticed Board of Directors’ meeting of the Rotonda Lakes Conservation Association, Inc. was held on Wednesday, May 31, 2017 in the Management Office. The meeting was called to order at 1:00 p.m. by Chairman, Rick Gardner. Directors in attendance were Rick Gardner, Linda Konings, Keith Kline, and Gerry Chesney. Jim McNally was excused. Also present were Association Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present so the meeting could proceed.

MINUTES
MOTION was made by Gerry Chesney, seconded by Linda Konings, and unanimously carried to approve the minutes of the May 4, 2017 Board meeting as presented.

TREASURER’S REPORT Mr. Freeman highlighted the Financial Report noting that all accounts balance and are in line with budget. The reserves have been funded pursuant to the Board’s recommendation at the March 2017 Board meeting. The Association has an account that is currently flushed with cash due to assessments being paid at the beginning of the year and Management will work with the bank to set up another money market account to ensure FDIC protection.

COMMITTEE REPORTS
ACC: Owner/Builder of 138 Hobo Road submitted plans and applications for new construction. The Association consultant reviewed the plans and application as revised, and found that they now meet the Association established criteria for new construction. After review of the plans and applications, MOTION was made by Linda Konings, seconded by Gerry Chesney unanimously carried to approve the revised application and revised plan for new construction for the above property contingent upon:

1. In addition to submitted landscape plan, additional landscaping to be added to right front garage corner wrapping to right elevation wall on garage to soften long expanse of wall.
2. Builder to add two windows to the left elevation per revised plans
3. Builder to extend garage per revised plans to ensure garage square footage meets the Association criteria for 400 unobstructed square feet of interior space.
4. Provide confirmation from owner/builder who will install landscaping to be completed within 60 days of certificate of occupancy.

Owners/Builders of 317 Austrailian Road, 423 Albatross Road, 425 Albatross Road, 427 Albatross Road, 107 Cable Court, and 103 Cable Court submitted plans and applications for new construction. The Association consultant reviewed the plans and applications and revised plans/applications for some and found that they meet the Association established criteria for new construction. After review of the plans and applications, and revised plans and applications for some, MOTION was made by Gerry Chesney, seconded by Linda Konings, and unanimously carried to approve the revised applications and plans for new construction for the above lots as set out below.

5. 317 Australian Road
a. In addition to submitted landscape plan, Builder to add some landscaping to right front garage corner wrapping to right elevation.
6. 423 Albatross Road
a. In addition to submitted landscape plan, Owner (TRB RLS Development) to add some landscaping to left front garage corner wrapping to left elevation on garage wall to soften long expanse of wall.
7. 425 Albatross Road
a. In addition to submitted landscape plan, Owner (TRB RLS Development) to add some landscaping to right front garage corner wrapping to right elevation on garage wall to soften long expanse of wall.
b. Builder/Owner to submit revised plans reflecting confirmation of Builder/Owner’s intent to add 24 square feet to garage to meet Association criteria of 400 unobstructed square feet of interior space garage.
c. Builder/Owner to submit revised plans reflecting confirmation of Builder/Owner’s intent to change walk through door on garage (right) elevation to a number 24 window to meet Association criteria of two windows on each right and left elevation.
8. 427 Albatross Road
a. In addition to submitted landscape plan, Owner (TRB RLS Development) to add some landscaping to left front garage corner wrapping to left elevation on garage wall to soften long expanse of wall.
b. Builder/Owner to submit revised plans reflecting confirmation of Builder/Owner’s intent to add a number 24 window to the garage on left elevation to meet Association criteria of two windows on each right and left elevation.
c. Builder/Owner to add muttons to right front window or add banding around window.
9. 103 Cable Court
a. In addition to submitted landscape plan, Owner (TRB RLS Development) to add some landscaping to right front garage corner wrapping to right elevation on garage wall to soften long expanse of wall.
10. 107 Cable Court
a. In addition to submitted landscape plan, Owner (TRB RLS Development) to add some landscaping to right front garage corner wrapping to right elevation on garage wall to soften long expanse of wall.
b. Builder/Owner to submit revised plans reflecting confirmation of Builder/Owner’s intent to add a number 24 window to the garage on right elevation to meet Association criteria of two windows on each right and left elevation.
c. Builder/Owner to add muttons to left front window or add banding around window.

RMC: Directors discussed Association Fence Guidelines. After discussion, MOTION was made by Linda Konings, seconded by Gerry Chesney, and unanimously carried to revise the Association Fence Guidelines to revise the Acceptable Fence Types to:
1. Vinyl / PVC – colors to be reviewed on a case-by-case basis.
2. Add aluminum material – colors to be reviewed on a case-by-case basis
3. Remove “galvanized” chain link and only allow green and black vinyl coated chain link

A copy of the revised Association Fence Guidelines is attached to these minutes.

Owner of 227 Antilla Drive submitted request to install fence. After discussion, MOTION was made by Gerry Chesney, seconded by Linda Konings, and unanimously carried to approve the installation of a bronze aluminum fence at 227 Antilla Drive.

Beautification and Landscaping: Mr. Freeman reported that Galvin Brothers will be planting the Coco Plums in the next couple of weeks after consistent rains begin. The common property palm trees will be trimmed toward the end of Summer.

Deed Restrictions: Brenda Wright reported that there were some parking violations and tall grass issues and most have been corrected already. There are a couple of foreclosure homes in the community that Management has been working with owner and/or bank to maintain landscaping at these properties.

OLD BUSINESS:
Association Entrance Signs: Mr. Freeman reported that the Charlotte County Zoning Department is researching the status of the Association’s right of way permit for the Association sign on Gasparilla Road. After discussion, Linda Konings volunteered to review County records for owner contact information for the lots where the Association signs throughout the community are currently located. The Directors discussed signs at Rotonda Boulevard East / Ingram; Albatross Road; Gasparilla Road; and Rotonda Boulevard East/Gasparilla Road.

Dock on the Park Lake: Directors discussed the previous quotes for a 25 foot extension into the lake with a 10 X 20 foot landing. After discussion, Directors recommended to extend the extension to 50 feet rather than 25 and Mr. Freeman will request a firm bid from IMS to be discussed at a future meeting.

Covenants Review: The Covenants Review Committee is scheduled to meet tomorrow. They will review the entire document and recommend revisions to the Board of Directors for review in order that a final copy will be available for Owner vote at the Annual Membership meeting.

NEW BUSINESS There was no New Business to come before the Directors.

OTHER BUSINESS: The Directors were informed that Charlotte County contacted the Management Company to inform us that 22 owners were certified on the MSBU petition and we need another 8 owners to sign the petition.

Membership Input: None at this time.

Payables: Payables were reviewed and signed.

Next Meeting: The Directors will not meet during the Summer only on an “as needed” basis and will call a special meeting during the months of June, July and August to handle any necessary business.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 2:35 p.m.

Respectfully submitted,

Brenda Wright
Association Management