Board Minutes 2/28/18

ROTONDA LAKES CONSERVATION ASSOCIATION, INC.
BOARD OF DIRECTORS’ MEETING
February 28, 2018

The duly noticed Board of Directors’ meeting of the Rotonda Lakes Conservation Association, Inc. was held on February 28, 2018 in the Management Office. The meeting was called to order at 1:00 p.m. by Chairman Rick Gardner. Directors in attendance in person were Rick Gardner, Linda Konings, and Gerry Chesney. Jim McNally was excused. Keith Cline resigned. Also present were Association Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present so the meeting could proceed.

After discussion, MOTION was made by Linda Konings, seconded by Gerry Chesney, and unanimously carried to appoint Joe Finn to the open Director position vacated by Keith Cline which will expire at the annual member meeting in March 2018.

MINUTES MOTION was made by Linda Konings, seconded by Joe Finn, and unanimously carried to approve the minutes of the January 10, 2018 Board meeting as presented.

TREASURER’S REPORT Tim Freeman highlighted the Financial Report noting that all accounts balance and are in line with budget. Mr. Freeman informed the Directors that an owner had purchased 15 lots, did not realize there were late fees and interest owned on some of the lots, and is asking the Association to be considered a hardship case and have the interest and late fees waived by the Association. After discussion, it was the consensus of the Directors that this is not a hardship case and the owner should contact the title company for assistance with this matter.

COMMITTEE REPORTS
ACC: Owners/Builders of the following properties submitted plans and applications for new construction. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction. After review of the plans and applications, MOTION was made by Joe Finn, seconded by Linda Konings, and unanimously carried to approve the applications and plans for new construction with contingencies as noted for the lots set out below.
1. 180 May Court
a. Owner/Builder to add either window or faux window to right elevation to meet the Association criteria of 2 windows on each side.
b. Owner/Builder to grade, sod, and mow area between rear property line and water’s edge.
2. 132 Lime Tree
a. Owner/Builder to add either window or faux window to both left and right elevations to meet the Association criteria for 2 windows on each side.
3. 209Albatross Rd.
a. Owner/Builder, in addition to submitted landscape plan, to add more plantings along (approximately 20 feet) both left and right elevations to soften long expanse of walls.
b. Owner/Builder to sight screen pool equipment on side of home.
4. 124 Wright Dr.
a. Main roof overhang must be 18 inches to meet Association established criteria.
b. Directors approved metal roof.

RMC: Association previously approved Owners’ of 133 Antis Drive plans and applications to add an additional tall garage attaching them to their existing home by a decorative wall. Owners submitted request and plans to add a roof over the breezeway sidewalk connecting the garage to the home. After discussion, MOTION was made by Joe Finn, seconded by Linda Konings, and unanimously carried to approve owners’ application and plan to add a roof over the breezeway.

Beautification and Landscaping: Mr. Freeman reported that palm trees were trimmed and mulched. Coco plums are growing nicely other than a few died and a few were stolen and will need to be replaced later.

Deed Restrictions: Brenda Wright reported that deed restriction letters were sent to owners for various violations regarding parking, overgrown landscaping, and Christmas lights still on house. They discussed home with several potted plants placed on driveway and noted the plants should be removed.

OLD BUSINESS:
Park Lake Dock: Mr. Freeman reported that he expects a response from a second contractor by the end of the week. Directors noted that they may consider paving the walking path as part of this project.

NEW BUSINESS
Outside Storage Concept on Low Intensity Industrial Lot: Potential owner presented pictures and preliminary draft of plans for a storage facility on a low intensity industrial lot. The Directors reviewed for aesthetics of the outward appearance of the storage area surrounded by a 10 foot tall chain link fence. The Directors noted that they would require enough mature landscaping to completely hide vehicles parked inside the fenced area from sight.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, March 28, 2018 immediately following the 1 p.m. Annual Member Meeting to be held in the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 2:20 p.m.

Respectfully submitted,

Brenda Wright, Association Management