Board Minutes 10/25/17

OCTOBER 25, 2017

The duly noticed Board of Directors’ meeting of the Rotonda Lakes Conservation Association, Inc. was held on Wednesday, October 25, 2017 in the Management Office. The meeting was called to order at 1:10 p.m. by Chairman, Rick Gardner. Directors in attendance in person were Rick Gardner, Linda Konings, Gerry Chesney and Jim McNally. Keith Cline was excused. Also present were Association Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present so the meeting could proceed.

MOTION was made by Gerry Chesney, seconded by Jim McNally, and unanimously carried to approve the minutes of the September 27, 2017 Board meeting as presented.

TREASURER’S REPORT Tim Freeman highlighted the Financial Report noting that all accounts balance and are in line with budget.

ACC: Owners/Builders of the following properties had previously submitted plans and applications for new construction. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction. After review of the plans and applications, MOTION was made by Gerry Chesney, seconded by Linda Konings, and unanimously carried to approve the applications and plans for new construction with any contingencies as noted for the lots set out below.
1. 130 Wahoo Drive
a. Owner/Builder to sight screen pool equipment.
2. 170 Apollo Drive
a. In addition to submitted landscape plan, Owner / Builder to add some landscaping to left elevation to soften long expanse of wall.
b. Owner/Builder to sight screen pool equipment.
3. 168 Apollo Drive
a. In addition to submitted landscape plan, Owner/Builder to add some landscaping to right elevation to soften long expanse of wall.
4. 138 Crevalle Road
a. Owner/Builder to grade, sod, and mow area between property line and water’s edge.
5. 102 Linda Lee Drive
a. The 7 foot high stand-alone wall at the right elevation across from the main entry door does not meet the Association guidelines. Therefore, Owner/Builder must either
i. Lower the height of the wall to 6 feet or
ii. Wall can be at either 7 or 8 feet high and connected to the right elevation by an arch way.

RMC: None to be presented at this time.

Beautification and Landscaping: Mr. Freeman reported that palm tree trimming has been delayed due to the contractor being busy cleaning up after Hurricane Irma. The coco plums have been planted and once the plants are better established, contractor will spray for weeds and dead or damaged plants will be replaced. Owner reported a tree toppled on Jennifer Drive and Mr. Freeman will review for notifying owner of the damage.

Deed Restrictions: Deed Restriction report was highlighted and Board was informed that Management has a new person diligently surveying the community. Several letters have been sent regarding parking and tall grass issues.
Association Entrance Signs: Mr. Freeman highlighted the three types of signs previously discussed by the Board. After discussion, MOTION was made by Gerry Chesney, seconded by Linda Konings, and unanimously carried to move forward with high density plastic tan signs for three locations and add palm trees on either side of “Rotonda Lakes”, all to be in green. Mr. Freeman will request final proof from contractor. Additionally, the Directors discussed the possibility of placing monument type signs along Route 771 at either Rotonda Boulevard East or Ingram or both locations. Mr. Freeman will follow-up with the County regarding right of way easement for the signs and request a cost estimate from contractor.

Dock on the Park Lake: Mr. Freeman reported that contractor informed him if the dock is extended to 50 feet, it may require a handicap turn-around which would add to the cost of the project and he is awaiting updated quote from dock contractor.

Covenants Review: A redline edition of the proposed revision to the covenants was provided to the Directors in advance of the meeting for their review. It was suggested to add language reflecting that the same elevation on adjoining lots is not allowed whether or not the garage is reversed. After discussion, MOTION was made by Linda Konings, seconded by Gerry Chesney, and unanimously carried to approve the revision as discussed at this meeting. Mr. Freeman will forward the revision to the Association attorney for review.

NEW BUSINESS Directors recommended scheduling the Annual Membership Meeting on Wednesday, March 28, 2018 at 1 p.m. in the Association Management Office. The Annual Newsletter will be reviewed at the December meeting and the First Notice of Election will be mailed to owners along with the Annual Newsletter.

Membership Input:
 Owner of 240 Albatross Road informed the Directors that he was struggling with maintaining vegetation encroaching onto his lot from adjoining vacant lots and owners of the vacant lots being uncooperative. He was informed that the proposed revision to the Association Covenants & Restrictions addresses this issue and will give the Board of Directors authority to establish guidelines for vacant lot upkeep.
 Owners noted that someone was placing numerous turtle signs on vacant lots. It was noted that these signs may be the property of Rotonda West Association and individual owners in the community would not have the authority to trespass onto vacant lots to place signs.
 Owner complained of area near Antilla Drive and Redwood where Brazilian Pepper trees were encroaching on the right of way blocking the line of sight. He was informed to contact Charlotte County as the County is in charge of clearing the line of sight.
 Owner mentioned he would like to have sidewalks installed in the community. He was informed that the matter could be addressed with the MSBU Board. The Association still needs a number of owner signatures on the petition to request that Charlotte County establish a Rotonda Lakes MSBU Board.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, December 6, 2017 at 1 p.m. in the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 3:00 p.m.
Respectfully submitted,

Brenda Wright, Association Management