Board Minutes 10/24/18

ROTONDA LAKES CONSERVATION ASSOCIATION
BOARD OF DIRECTORS’ MEETING
OCTOBER 24, 2018

The duly noticed Board of Directors’ Meeting of the Rotonda Lakes Conservation Association, Inc. was held on Wednesday, October 24, 2018 in the Management office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 1:00 p.m. by Gerry Chesney, Vice President and Chairperson. Directors in attendance were Gerry Chesney, Jim McNally, Joe Finn, Linda Konings and Tom McCombs. Also present were Property Managers Brenda Wright, Tim Freeman and Assistant Lisa Labarre.

MINUTES
MOTION was made by Linda Konings, seconded by Tom McCombs, and unanimously carried to approve the Minutes of the September 26, 2018 Board meeting as submitted.

TREASURER’S REPORT
Brenda Wright highlighted the monthly Financial Report noting that all accounts balance, there are no concerns, and accounts overall are in line with the budget.

COMMITTEE REPORTS

ACC: Owners/Builders of the following properties submitted plans and applications for new construction. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction. After reviewing all submissions, MOTION was made by Gerry Chesney, seconded by Joe Finn, and unanimously carried to approve the following plans and applications with the following contingencies as noted:

103 Thelma Drive, Block 34, Lot 120

105 Yellow Pine Drive, Block 53, Lot 17

111 Baytree Drive, Block 9, Lot 12

104 Minnow Way, Block 53, Lot 42:
1. In addition to submitted landscape plan, owner/builder to add landscape to right front corner wrapping to right elevation.

380 Baytree Drive, Block 23, Lot 57:
1. In addition to submitted landscape plan, owner/builder to add landscape to mid left elevation to soften appearance of long expanse of wall.

342 Baytree Drive, Block 23, Lot 38:
1. In addition to submitted landscape plan, owner/builder to add landscape to mid left elevation to soften appearance of long expanse of wall.

348 Baytree Drive, Block 23, Lot 41:
1. Must provide entry door color sample for Association review and approval.
2. Add carriage lights to each side of garage door.
3. Plans state roof overhang is 18 inches; however, plans are not to scale and do not measure 18 inches. Builder to verify roof overhang measurement.

237 Baytree Drive, Block 19, Lot 16:
1. Owner/builder to submit entry door color for Association review and approval.

156 Linda Lee Drive, Block 3, Lot 50:
1. Add carriage lights to each side of garage door.
2. Plans state roof overhang is 18 inches; however, plans are not to scale and do not
measure 18 inches. Builder to verify roof overhang measurement.

110 Antis Drive, Block 9, Lot 6:
1. Add carriage lights to each side of garage door.

406 Baytree Drive, Block 23, Lot 70:
1. Add second required window to left elevation.
2. Add carriage lights to each side of garage door.

Due to the increasing volume of new constructions, Management will email a condensed summary of all ACC’s and RMC’s to the Board for their review in advance of meetings, to expedite the review process during meetings.

RMC:

1. Owner at 184 Baytree Drive submitted request to install fencing. MOTION was made by Jim McNally, seconded by Joe Finn, and unanimously carried to approve the request.

2. Owner at 182 May Court submitted a request to expand the pool area/cage. Following some discussion, it was agreed to put the request on hold until further details can be obtained.

3. Owners at 100 Dana Way submitted a color change request for trim paint color. MOTION was made by Gerry Chesney, seconded by Jim McNally, and unanimously carried to approve the change request.

4. Owner at 205 Antis Drive submitted a request to install hurricane shutters. MOTION was made by Tom McCombs, seconded by Jim McNally, and unanimously carried to approve the request.

5. Owner at 204 Albatross Road submitted a request to put in a new mailbox. MOTION was made by Gerry Chesney, seconded by Joe Finn, and unanimously carried to approve the request.

Deed Restrictions: Brenda Wright reported that there were violations such as overgrown landscaping, weeds, dirty roof, dirty driveway, lack of landscaping and a broken mailbox.

OLD BUSINESS

Architectural Control Committee: Following brief discussion, it was agreed to not form an independent committee at this time. The ACC and RMC review process will be streamlined using the summary emails to be forwarded to the Board prior to each meeting as referred to above.

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NEW BUSINESS

Schedule Annual Meeting: The Annual Meeting is scheduled to be held on Wednesday, March 27, 2019 at 1:00 p.m. in the Management Office.

Review of Annual Newsletter: Revisions were discussed and agreed upon; the finalized version will be mailed to members in December along with the First Notice of Election.

Review Bylaws: Managers Tim Freeman and Brenda Wright will review and revise the bylaws. To be discussed further at a future meeting.

Election of Officers: MOTION was made by Linda Konings, seconded by Tom McCombs, and unanimously carried to elect the following:

President – Gerry Chesney
Vice President – Joe Finn

MEMBERSHIP INPUT

There were questions and brief discussion regarding entrance signs, a displaced large rock, agendas being posted on the website, and the placement of gopher tortoise signs in the community.

OTHER NEW BUSINESS

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, December 5, 2018 at 12:00 p.m. in the Association Management Office.

ADJOURNMENT

There being no further business, the meeting adjourned at 3 p.m.

Respectfully submitted,

Lisa Labarre, Administrative Assistant

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