Board Minutes 1/10/18

ROTONDA LAKES CONSERVATION ASSOCIATION, INC.
BOARD OF DIRECTORS’ MEETING
January 10, 2018

The duly noticed Board of Directors’ meeting of the Rotonda Lakes Conservation Association, Inc. was held on January 10, 2018 in the Management Office. The meeting was called to order at 1 p.m. by Chairman Rick Gardner. Directors in attendance in person were Rick Gardner, Linda Konings, Gerry Chesney and Jim McNally. Keith Cline was excused. Also present were Association Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present so the meeting could proceed.

MINUTES MOTION was made by Gerry Chesney, seconded by Linda Konings, and unanimously carried to approve the minutes of the October 25, 2017 Board meeting as presented.

TREASURER’S REPORT Tim Freeman highlighted the Financial Report noting that all accounts balance and are in line with budget. Mr. Freeman informed the Directors that the proposed 2018 budget reflects an increase in the management contract. After discussion, MOTION was made by Gerry Chesney, seconded by Linda Konings, and unanimously carried to approve the 2018 Budget as presented.

COMMITTEE REPORTS
ACC: Owners/Builders of the following properties submitted plans and applications for new construction. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction. After review of the plans and applications, MOTION was made by Gerry Chesney, seconded by Linda Konings, and unanimously carried to approve the applications and plans for new construction with contingencies as noted for the lots set out below.
1. 100 Britt Road
a. Owner/Builder to add landscaping to right front corner and wrap landscaping on both left and right fronts to side elevations.
2. 154 Jennifer Drive
a. Owner/Builder to add landscaping to left front corner and wrap to left elevation.
3. 206 Antilla Drive
a. Owner/Builder to add more plantings to right front landscape bed and to left front corner to wrap around to left elevation.
b. Owner/Builder to sight screen pool equipment.
In addition, to ratify prior approval of those plans and applications previously reviewed by Directors and set out below:
4. 456 Albatross Road
a. Owner/Builder to add more landscaping to both left and right front corners to wrap to side elevations.
5. 368 Baytree Drive
a. Owner/Builder to add more landscaping to both left and right front corners to wrap to side elevations.
6. 370 Baytree Drive
a. Owner/Builder to add more landscaping to both left and right front corners to wrap to side elevations.
7. 352 Baytree Drive
a. Owner/Builder to add more landscaping to both left and right front corners to wrap to side elevations.
8. 156 Yellow Pine Drive
a. Owner/Builder to add more landscaping to both left and right front corners to wrap to side elevations.

9. 210 Jade Drive
a. Owner/Builder to add more landscaping to both left and right front corners to wrap to side elevations.

RMC: Owners of 133 Antis Drive and 122 Yellow Pine Drive submitted plans and applications to add an additional tall garage attaching them to their existing homes by a decorative wall because the roof lines do not match. Both applications noted that carriage lights, doors, and colors will all match existing home. After discussion, MOTION was made by Linda Konings, seconded by Gerry Chesney, and unanimously carried to approve owners’ applications and plans contingent upon both owners adding landscaping along the outside wall of the new garage.

Beautification and Landscaping: Mr. Freeman reported that palm tree trimming is taking place in the medians and traffic circles and mulch is on order.

Deed Restrictions: Brenda Wright reported that owners are being responsive to deed restriction letters regarding parking violations and overgrown landscaping.

OLD BUSINESS:
Association Entrance Signs: Mr. Freeman presented the Directors with a picture of the final proof of the sign to have hunter green letters and design on an off white background. Signs will be ordered. The Directors will wait until County right of way easements are finalized for placement and decisions on signs at Ingram and Rotonda Boulevard East at intersection of Gasparilla Road.

Dock on the Park Lake: Mr. Freeman reported that contractor has not yet responded and, therefore, he will reach out to the other bidder, Charlotte County Seawall. Liability insurance, fees for clean-up and trash cans will be added to this project.

Covenants Review: An attorney reviewed, redline edition of the proposed revision to the covenants was provided to the Directors in advance of the meeting for their review. After discussion, MOTION was made by Linda Konings, seconded by Gerry Chesney, and unanimously carried to approve the revision as discussed at this meeting. The covenants will be included in the annual meeting packet for owner vote on the revision.

NEW BUSINESS
Management Contract Renewal: Mr. Freeman noted that this contract includes information that GPS has it’s own maintenance crew to perform handyman projects. After discussion, MOTION was made by Linda Konings, seconded by Gerry Chesney, and unanimously carried to approve the Management Contract renewal.

Membership Input: Owner asked about the MSBU Board. The Association still needs a number of owner signatures on the petition to request Charlotte County to establish a Rotonda Lakes MSBU Board.

Payables: There were no payables to be reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, February 28, 2018 at 1 p.m. in the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 2:35 p.m.
Respectfully submitted,

Brenda Wright, Association Management